I have had a couple of conversations with one of the business owners who I do some business coaching for on productivity and on how teams can share information and schedules to be more effective. So since then I have done some research, and this piece is one of the best I found. In fact I already use a some of what the author Paul Minors writes about, and I am going to take a good look at incorporating the pieces I am not already using.
So in hopes this might be of interest to you here it is How to be productive an in-depth guide
Part of the technology Paul uses is something called Asana, which looks interesting as it can help manage projects and it will integrate with your calendars (something I think is very important). Find it here https://asana.com